The generalist reports directly to the Director of Business and is responsible for the day-to-day management of the university’s human resource (HR) functions such as benefits, compensation, and policies. This position provides the opportunity to leverage technology to create centralized, efficient, cutting-edge HR procedures throughout the entire employee lifecycle.
- Serve as the point of contact for recruiting new talent, onboarding new hires, and assisting current employees regarding employment policies and procedures
- Coordinate employment benefit offerings and renewals
- Serve as the liaison between employees and benefit providers
- Maintain accurate, up-to-date employee information in the university’s database
- Assist the executives with recruiting new talent: Manage job postings and check references, job history, prior education etc.
- Create onboarding plans and educate newly hired employees on HR policies, internal procedures and regulations
- Implement and maintain professional, efficient HR procedures throughout the entire employment cycle
- Maintain physical and digital files for employees and their documents, benefits and attendance records
- Generate new records in the database as needed
- Ensure that all employment paperwork is completed and filed appropriately according to university policies and applicable government regulations
- Work directly with the Payroll Clerk on new hires, benefit deductions, salaries, stipends, and any other related information
- Coordinate with Financial Aid and other institutional departments concerning on-campus student employment
- Remain current with all applicable employment-related regulations and work with the CFO and Director of Business to ensure compliance as needed
- Regularly review university benefits and suggest changes and/or additions based on best practices and/or available opportunities
- Assist with evaluating employee performance, maintaining historical information for accreditation and strategic planning purposes
- Respond to employment verification requests
- Any other duties that may arise as assigned by the Director of Business or CFO
- Knowledge of HR functions and applicable labor laws, through education and/or previous experience
- Excellent verbal and written communication skills
- Advanced computer skills, including data entry, data processing, communication tools and payroll and human resources software
- Detail-oriented with excellent organizational skills
- Personable with strong empathy and interpersonal skills
Carolina University does not discriminate on the basis of race, color, sex, or national origin in staff employment practices. However, as a Christian organization, the university employs those who are Christ-centered, respect the Statement of Faith and agree to follow the Carolina University Code of Conduct.
Please email your resumé, letters of reference, salary requirements, and a cover letter to firstname.lastname@example.org (include “HR Generalist” in the subject line). Your cover letter should demonstrate your familiarity with the requirements and responsibilities, and may provide reasons you believe you should be considered for this role. Your resumé should include a current phone number and email address. We apologize for any inconvenience, but we cannot accept applications or resumés in person or by mail.
President’s Executive Assistant
- Reports to and works collaboratively with the President to coordinate operations, communications, and administrative functions of the President’s Office
- Ensures that the President’s priorities are honored by balancing the many demands and requests against those priorities and serving as her/his gatekeeper
- Optimizes the President’s time by reading and routing correspondence, drafting letters and documents, collecting and analyzing information, and initiating communications
- Maintains the President’s calendar by planning and scheduling meetings, conferences, phone calls, teleconferences, meals, etc. while coordinating with the schedules of other administrators and communicating all relevant details to participants, all with the goal of ensuring the President’s time is used strategically and not in menial ways
- Acts as the President’s travel agent to ensure everything is prepped and all travel details are covered with no surprises
- Conducts and presents research on potential donors, partners, etc.
- Initiates communications with potential donors, business and academic leaders, media sources, etc. as directed by the President
- Represents the President in phone, teleconference and physical meetings in her/his absence and speaks for the President as needed
- Promotes positive image of the University by welcoming and interacting professionally with guests, faculty, students, donors, trustees, alumni, prospective students, etc.
- Serves as the key liaison between the President and the faculty, staff, students, trustees, alumni, donors, etc.
- Organizes and hosts receptions and other gatherings
- Reads and quickly summarizes spreadsheets, reports, correspondences, etc. to keep the President aware of the important aspects of each as well as informing her/him of developing concerns, situations, etc.
- Prepares professional reports and presentations by collecting, analyzing, and compiling information
- Processes invoices, receipts and other expenditures to ensure accurate accounting of expenses and timely reimbursements
- Manages the day-to-day administrative activities of the President's Office, which may include oversight of clerical staff
- Maintains comprehensive and accurate records by developing and utilizing filing and retrieval systems and recording meeting discussions
- Adapts to new technology and easily acquires new technical skills as needed
- Improves professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies
- Works as a member of the team and willingly provides support for co-workers
- Performs other duties and responsibilities as assigned by the President including simple errands and menial tasks
Education, Skills and Qualifications
- Bachelor’s degree or higher preferred
- Minimum of three years of exceptional experience working with top executives
- Superb communication skills (oral and written) with a confident, concise, clear and compelling style producing well thought-out, professional correspondence free of grammatical and spelling errors
- High level organization and time management skills
- Proficiency in all G-Suite, MS Office and Adobe Acrobat applications
- Working knowledge of Jenzabar or similar databases a plus
- Excellent relationship builder who demonstrates high levels of tact, discretion, and diplomacy with all internal and external stakeholders
- Experience managing multiple calendars and booking extensive travel
- Demonstrated flexibility to perform well with little or much supervision and able to move back and forth between working independently and under direct supervision
- Proven ability to anticipate needs, manage day-to-day workflow as well as long term planning for meetings and projects
- Ability to prioritize a wide range of activities, complete essential projects, and stay ahead of critical deadlines
- Willingness to provide nearly invisible yet extensive support to the President to enable her/him to work more efficiently and effectively towards reaching goals
- Track record of excellence, faithfulness, loyalty and trustworthiness
- Natural inclination for discretion and confidentiality combined with the discernment to know when and what information should be disseminated to faculty, students, staff and other constituencies
- Commitment to consistent 8-5 office hours combined with the understanding that the President's travel, speaking, and meeting schedule may occasionally require assistance at other times
- Positive spirit, unflappable demeanor, and good sense of humor
Carolina University does not discriminate on the basis of race, color, sex, or national origin in staff employment practices. However, as a Christian organization, the University employs those who are Christ-centered, respect the Statement of Faith and agree to follow the Carolina University Code of Conduct.
Please email your resume, letters of reference, salary requirements, and a cover letter demonstrating your familiarity with the requirements and responsibilities and reasons you believe you should be considered for this role to email@example.com. Put “Executive Assistant” in the subject line. Your resume should include a current phone number and email address. We apologize for any inconvenience, but we cannot accept applications or resumes in person or by mail.
Dean of Students
The Dean of Students reports directly to the Chancellor and directs and oversees the administration of the Student Affairs office. The Dean serves as an advocate for students, is the senior staff officer for the division, provides counsel at multiple levels to staff, faculty and students and is the primary disciplinarian. The Dean keeps the students well informed, communicates with colleagues and other interested parties that promote student success, is actively engaged in recruitment, retention, persistence and graduation. This position is vital to the growth and advancement of the university.
Duties and Responsibilities
- Direct, manage and supervise the Student Affairs office, as well as student activities.
- Implement the Student Code of Conduct and Student Discipline as outlined in the Student Handbook, using fair consequences for students in violation.
- Supervise employees in the area including: Executive Administrative Assistant, Resident Assistants, Student Activity Staff, Campus Nurse, Chaplaincy.
- Schedule and direct student forums or residence hall meetings when necessary.
- Work with student leaders to address pressing issues on campus.
- Participate and help plan New Student Orientations.
- Develop key collaborative relationships with campus administrative areas, faculty, and campus and community leaders to enhance planning and implementing strategic initiatives, resolving issues, and responding to crisis incidents.
- Responds to student emergency situations as they may occur.
- Provides Campus Alerts for weather, safety or community service information.
- Coordinate Student Development response to major crisis and other unusual events impacting students within the university community.
- Provide direction and intervention for students in crisis and non-crisis situations including intervening with mental health staff, providing victim advocacy, and providing support and counsel to staff and students affected by the crisis.
- Provide leadership and guidance in analysis, review, creation and interpretation of student policies and procedures. Stay current of best practices.
- Performs department assessments and evaluations to determine effectiveness, and implement corrective action as required for improvement.
- Serve as a resource to University faculty and staff in dealing with students’ disruptive behavior within and outside the classroom.
- Develop strategies for promoting student engagement and learning in collaboration with Academic Affairs.
- Communicate effectively with students and other stakeholders.
- Foster an inclusive university community and promote equity for all students.
- Oversee outreach to diverse student populations to support university diversity and inclusion goals.
- Provide fiscal budget management for the areas of Student Development, Health and Activities.
- Responsible for close coordination with campus safety, athletics and housekeeping.
- Ensure all students are active and engaged on campus.
- Ensure student development and leadership initiatives are in place and measured.
- Support the goals of the University’s mission, vision and strategic plan.
- Capabilities and experience with accreditation mandates, outcomes and assessments.
- Other duties as assigned by the Chancellor.
Skills and Abilities
- Experience and knowledge of current best practices, legal issues and trends, student development theory and higher educational expertise in student affairs.
- A strong, comfortable institutional fit for Carolina University (Culture & Mission).
- Strong leadership skills, serves as a role model for students.
- Demonstrated conflict resolution skills.
- Proven ability to develop student leaders.
- Open Management style that is relational and of good humor.
- Visibility and confidence demonstrated through experience and maturity.
- Knowledge of crisis intervention techniques.
- Knowledge of student support programs and services.
- Maintains a wide network for resources and communication
- Ability to act independently and exercise good judgement.
- Discretion and confidentiality. Positive attitude and energy.
- Ability to wear a lot of hats and exercise “hands on” leadership.
- Ability to make administrative/procedural decisions and judgments.
- Ability to use independent judgment and to manage and impart information to a range of clientele.
- Ability to react calmly and effectively in emergency situations.
- Establishes and maintains multilayered relationships with students.
- Serves as the Senior Staff Officer for all student issues.
- Excellent oral and written communication skills.
- Keep leadership informed and maintains open lines of communication.
Earned Doctorate from a regionally accredited university in an appropriate discipline. Prefer Student Affairs, Higher Education, Counseling or Administration.
10+ years of direct leadership experience in an increasingly responsible student life role at a university with a similar mission or similar culture; preferably as a Dean or senior staff officer.
Experience with regional accreditation, outcomes assessment, strategic planning.
Masters Degree from a regionally accredited university and three-five years of experience in a student life leadership role as a staff officer at a similar sized Christ Centered institution.
Proven track record of developing student leaders, supervising student conduct, working in a small shop, ability to manage change and partner with others.
The position is scheduled to start January 16, 2021. However, the position will remain open until filled.
This is a 12-month staff position with full staff benefits and a salary range of $50,000-$65,000 depending on education and experience.
Review of materials will begin immediately.
Please keep in mind that we are monitoring the COVID-19 implications on our campus very closely and these implications may directly affect the search timetable and process.
Please send a cover letter addressing the duties outlined in the job description and your skills and abilities that fit the institutional needs. A complete and current resume and five current references, including two-three former supervisors. References will be contacted for finalists only, upon permission of the candidate.
Submit Materials Electronically To:
Dr. Steve Condon